The most frequent mistake in submitting a quotation or proposal is that the vendor did not fully comply with the specifications requested. Bids that do not meet the required specifications cannot be considered for award. Extended prices and total columns are often miscalculated. In this event, the Buyer will use the unit cost as the correct figure and will calculate totals based on this cost.
Bids are awarded to the lowest bidder meeting specifications. For goods (not services) a local vendor preference is observed. Any local vendor within 5% of the low bid is given an opportunity to submit a new bid within 48 hours (excluding weekends and holidays). For RFP's, the evaluation criteria is listed within the RFP document itself and the proposal will be evaluated accordingly by the evaluation committee.
The abstract, or bid tabulation, is available for viewing after a bid has been awarded. The vendor can either purchase the document for a small copy fee or schedule a time to view the document. For both options, contact the buyer assigned to the commodity in question. Buyer commodity assignments.
Click on the RFPs (Requests for Proposal) link on the Information for Vendors page and contact the person listed in the Contact Name field for more information or to receive a copy of the RFP.
